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Showing items tagged with "email distractions" - 3 found.

Avoid the Goldfish Syndrome – don’t be distracted by email

Goldfish syndrome

Who has a better attention span, you or a goldfish? Recent research has found that thanks to constant digital interruption our ability to focus has now been reduced to less than that of a goldfish.

Goldfish have an attention span of about nine seconds. Since the turn of the century ours has been reduced from about 12 seconds to eight. Why? Because we allow ourselves to be distracted by new emails and social media alerts. Top tips on how to improve productivity and performance by not being distracted by new emails etc.

Published in Executive Secretary Magazine July 2017

Tags: email distractions, Goldfish syndrome, performance

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Don’t be distracted by every new email

Being distracted by each new email as it arrives can be a very expensive drain on your time, well-being and productivity.  In this video we show you how to limit those unnecessary email distractions yet still be aware of emails from important contacts eg clients, the boss etc.

We would love your comments eg what topics to cover, was this one helpful etc.  Click here to add them on YouTube.

And, click here to calculate how much time you are wasting dealing with all the unnecessary emails.

Tags: email distractions, email overload, email rules, improve personal productivity, well being

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Stay focused to stay productive : don’t be driven by email

Do you need to see each and every new email as it arrives?  Do all emails carry the same value and importance for you and how you perform your job?  No.  That is judging by the responses from over 200 delegates on various workshops Mesmo Consultancy has run over the past few weeks. Less than 3% of participants confessed that there really would be a problem if they did not see an email within twenty minutes of its arrival in their inbox.

Bearing in mind your inbox is a picture of you and the role you perform, there are obviously some of you who are more at the sharp end than others.  However, interestingly when pressed about who are these impatient and badly behaved senders, all bar one or two delegates confessed that it was an internal senior manager and not a customer/client who had such short email response time frames.

It would seem that by and large customers/clients actually do have a slightly longer fuse than we anticipate.  They expect to wait an hour or two for a reply.  They acknowledge that if it’s urgent a phone call might be better and that you as the recipient might not be at your inbox the minute they send their email.

So why do so many people let their days and life be dominated by the arrival of a new email – in some cases dropping an urgent task in favour of a new email?  Some possible explanations are:

• Instant gratification – dealing with emails is quicker and easier than writing a report etc.
• Email addiction – we need our fix little and very often.
• Poor time management skills – it’s hard to plan the day and stick to the plan.
• Strategic thinking is hard for many – it’s easier to think and behave tactically.
• The perception that people expect an instant reply – your behaviour influences other people’s behaviour.  If you always reply instantly, you create an image that you will always do so.

For those concerned that email addiction might be the cause, you can check yourself out using Mesmo Consultancy’s free email addiction benchmarking tool – click here to start.

For others here are our tip five tips to help you focus and stop being driven by email.

1. Switch off all those new email alerts (on all devices) and stay focused on the task in-hand for 20 to 30 minutes.  Then stop and take fives minutes out to check and deal with your email.
2. If the task in hand is very demanding and very important – disconnect completely.  Either use the Out-Of-Office message to manage expectations or delegate access to your inbox to someone else.
3. Tell those you work with that you have changed your email behavior and that if it’s urgent they should call you. Otherwise you will respond during the course of the day.
4. If you really must see certain emails immediately they arrive, use the rules function to alert you to these ones only.
5. Focusing can be hard – develop your skills to stay in the present and focused though techniques such as Mindfulness.

Tags: email addiction, email distractions, email response times, Mesmo Consultancy, Out of Office

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