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Attachment overload
Email attachments can be the bain of people’s lives. Have you ever sent an email only to receive the response ‘where is the attachment?’ It’s so frustrating – especially when the email goes to ten or more people and they all respond this way! Yet more time wasted.
Many organisations still work with mailbox limits, which can give rise to the stressful situation when your mailbox is full, and you can neither send nor receive emails until you downsize it.
This article provides top tips for managing email attachments in order to save time and reduce business email overload.
Published in Executive Secretary Magazine September 2017
Tags: Attachement best practice, Business email attachment management, Business email overload, improve personal productivity
Being distracted by each new email as it arrives can be a very expensive drain on your time, well-being and productivity. In this video we show you how to limit those unnecessary email distractions yet still be aware of emails from important contacts eg clients, the boss etc.
We would love your comments eg what topics to cover, was this one helpful etc. Click here to add them on YouTube.
And, click here to calculate how much time you are wasting dealing with all the unnecessary emails.
Tags: email distractions, email overload, email rules, improve personal productivity, well being
Being alerted when each and every new email arrives is now accepted as one of the major drains on our productivity along wit the general email overload it causes. Working efficiently means turning off all those new email alerts.
Ah but ‘I need to see emails from X as they arrive’ is usually the most common rebuff. Well you can be selective. Write a rule which does indeed alert you to such new arrivals. Here is how for Outlook users.
Now you can focus on the task in hand without being distracted by every new as it arrives, and just allow emails from X pop-up as they arrive.
For more tips like this to help you improve your personal productivity and work-life balance see ‘Taking Control of Your Inbox‘
Tags: email overload, improve personal productivity, Outlook Rules, Work life balance
An eclectic bunch this month. Here are our top seven (from August) to help you improve personal and business productivity and manage the risk of cyber crime. Some of which we email you about in August.
1. Ten pieces of IT jargon we love to hate.
Our favorite of the batch. It comes with a video and will make you laugh. Next time either an email is ignored or proposal rejected, check how many of these phrases it contains. Don’t say you haven’t been warned.
Email bankruptcy to stop wasting time
2. Understand your body clock to time your workouts.
Recent research suggest late afternoon optimum. But what if we cannot take time off then?
3. Declare email bankruptcy to avoid vacation email overload.
Is this a viable option when you come back to a mountain of email after being out of the office whether on leave or business? Yes for many time poor business people.
4. Six ways to beat the email holiday blues.
A guest post by Dr Seeley for Zoe Amear.
5. Here’s a radical way to end vacation email overload.
Daimler have developed an application to stop sending emails to people on leave. It automatically pings back a response to the sender asking them to re-send the email after the recipient returns. Novel and perhaps all part of the EU’s plans to reduce the working day to 48 hours.
6. Are universities failing computer science graduates?
Fifteen percent of computer science graduates are still out of work six months after graduating yet industry is crying out for skilled computer staff. What is causing the gap?
7. (Spanish )Holiday booking scam
Looks like using even the most trusty hotel booking sites you still need to be extra vigilant.
Tags: cyber crime, Daimler, Email Bankruptcy, holiday email overload, improve personal productivity, IT Jargon, Zoe Amear
Training is always the first item to be cut during an economic downturn. If Mesmo Consultancy’s order books (for email best practice training) are a barometer of the state of economy, then as others are experiencing there is a distinctive feel good factor in business. We have had our busiest six months since 2011. Working with organisations of all sizes and from all sectors we are still seeing considerable scope for ways to improve personal and business performance and productivity.
Here is our pick of the top five articles and blogs from the past few weeks on ways to improve personal and business performance from reducing email overload to proof reading apps.
1. The one work problem that plagues us all – and some cleaver ways to fix it
Suffering from email and social media disruption, feeling you have no time to stand still? This is our top pick.
Top time wasters
2. Cyber crime – top tips to reduce the risks of an attack on your business and yourself
A cyber attack not only dents your reputation but can also absorbs valuable time and resources on the damage limitation exercise.
3. Is the art of using pen and notebook dying?
Sometimes reaching for a pen and paper is the quickest way to take notes. No waiting either for the technology to boot-up or hassle if it runs out of juice.
4. The rise of humans: how to outsmart the digital deluge
How long does it take to get back to real productive work after you stoop to peek at either email or social media post? Sufficient time to run five miles in Roger Banister style. To be precise 23 minutes according to research from Microsoft) The moral as we have said many times before – limit all those distractions and stay in the present for at least 2o minutes.
5. Five speed reading apps for iOS to help you conquer your reading list
Many top executives have amazing speed reading skills. In today’s age of information overload speed reading is an essential survival skill for all of us regardless of our position in the organisational food chain.
Tags: cyber crime, email best practice, email overload, Email training, improve personal productivity, notebook stories, pen and paper