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Over the past month there have been several articles relating to email overload and email best practice which I thought worth sharing, including one from my personal blog on HuffingtonPost.co.uk.
Quite email etiquette to gain attention. My top tips on email etiquette to gain recipient’s attention without shouting at them.
How to cope with email overload. The average business person spends nearly a third of their time dealing with email. Rhymer Rigby looks at ways to reduce emails overload drawing on expert opinions including myself.
How to ditch a laptop for an ipad. Good article which provides the pros and cons of making the switch and acknowledges it doesn’t work for everyone.
The 4 phases of a cyber attack: an infographic. It is a download and makes brilliant graphic. It should be on every office wall. It is a salient reminder that users are still one of the weakest links in the security chain.
Manage your work, manage your life. Establish your goals in life and what counts as success for you rather than being driven by other people’s goals and criteria. It can be hard. A good complementary book is Status Anxiety by Alain de Botton.
PST Management: the eliminate or migrate imperative. We all know PST files are a security risk and unstable yet we keep using them. This paper provides an outline of how to migrate away from this approach to storing emails to a more stable environment.
Tags: email overload
One of the major side effects of email overload (and email addiction) is that we sit for hours at our desk which then impinges on our well-being. In this month’s guest blog from Simon Lesser of BourneFit, Simon looks at the impact on our well-being and gives us some top tips to how to improve this and our work-life balance.
Working is a necessity, particularly working behind a computer for many of us. This may be a large part of the day often extending upwards of 6-8 hours allowing for the occasional tea and biscuit. Here are some top tips on improving posture daily and hence reducing chance of RSI, neck pain and round back posture.
There are a number of simple thing we can do but initially let’s look at what can happen…….
Shocking, and he’s supposed to be a fitness professional !
We can notice a number of things.
So let’s see what simple improvements can be made……
Much better!
Maintaining your well-being (in-spite of email overload)
About Simon Lesser and BourneFit
Simon Lesser is founder and owner of BourneFit a Bournemouth based fitness and sport therapy business. For more information click visit the BourneFit website. There you will also information of healthy eating and other ways to improve your well-being and maintain a good work-life balance.
Tags: BourneFit, email addiction, email overload, Simon Lesser, well being
In the final part of this series of interview with David Grossman, he reviews what are the barriers and drivers to creating a more effective email communications culture.
Monica: What do you see as the principle issues restricting the use of email within organizations?
David: Limiting email and reducing abuses is a step in the right direction, especially for middle managers.
We conducted research of 1,100 executives, senior leaders, managers, and employees on their perceptions of e-mail.
Our 2012 email perception study, “Enough Already! Stop Bad Email,” shows that when it comes to email overload, it’s the middle managers who feel the most pain:
And yet, they don’t want their ability to use email taken away or even interrupted. 83 percent of middle managers agree that email is an effective and necessary communication tool, and only 15 percent said that limiting email during normal business hours would be very effective. Our research suggests that to melt the iceberg that is the “Frozen Middle,” companies need to do a few things:
All that said, limiting email and stopping abuses isn’t the ultimate solution to improving employee engagement, work-life balance, and productivity. Really, it’s a Band-Aid because the much larger issue is about ineffective communications inside organizations today, which is negatively affecting business results. That means leadership needs to assess and improve the overall communication system for the organization.
Monica: How can we improve this situation – top three tips.
David:
For more information on email overload, its effects on the frozen middle, and additional tips, visit our Email Research and Resource Center.
David Grossman, ABC, APR, Fellow PRSA helps leaders drive productivity and get the results they want through authentic and courageous leadership communication, a sought-after speaker and advisor to Fortune 500 leaders. A two-time author, David is CEO of The Grossman Group, an award-winning Chicago-based strategic leadership development and internal communication consultancy; clients include: DuPont Pioneer, Lockheed Martin, McDonald’s, Motel 6 and Tyco, to name a few.
Tags: Clean Inbox, clean out your inbox week, corporate email etiquette, David Grossman, email communications, email overload, The Grossman Group
As part of the 7th International Clean Out Your Inbox Week, I was privileged to work with David Grossman CEO and founder of the Grossman Group leaders in strategic leadership and internal communication. This is the first of three discussions we had by a variety of media (phone, email etc).
Monica: Just how effective do you feel email is as a communications tool?
David: Email can be a highly effective communications tool, if used properly. That’s a big “if.” It’s a vehicle we love to hate, and many of us struggle with e-tiquette. Here are the most common abuses and bad habits that get in the way:
No wonder email gets a bad rap. Very few of us can say that we haven’t committed at least one of the sins above. We’re part of the problem, and also can be part of the solution.
The second interview reviews how we can make our email communications more effective and at the same time reduce the volume of email overload.
David Grossman, ABC, APR, Fellow PRSA helps leaders drive productivity and get the results they want through authentic and courageous leadership communication, a sought-after speaker and advisor to Fortune 500 leaders. A two-time author, David is CEO of The Grossman Group, an award-winning Chicago-based strategic leadership development and internal communication consultancy; clients include: DuPont Pioneer, Lockheed Martin, McDonald’s, Motel 6 and Tyco, to name a few.
Tags: Clean Inbox Week, clean out your inbox week, David Grossman, email communications, email overload, The Grossman Group
How did you spend the holiday period? Were you deluged with emails on your return to work? I spent my time de-cluttering, not just my inbox but paper files, desk drawers, cupboards, you name it. It’s amazing that I am still here! There was also time to reflect on priorities and how best to manage my time and resources in 2014. At the end of 2013 the #HBRogues introduced me to ‘Quiet‘ by Susan Cain. A book on how naturally quiet people operate very successfully in the very noisy world in which we live. Being a noisy person this gave me much food for thought. What if I were a little quieter? How does one create space for others to talk? Reading ‘Quiet’ prompted me re-visit ‘In Praise of Slow‘ by Carl Honore. Both have helped me formulate some work related new years resolutions which will also hopefully spill over in to my private life. Here are my five new years resolutions.
Work specific
Personal
Dare to share – what is your number one new year’s resolution?
Tags: #HBRogues, Carl Honore, email overload, Huffington Post, new year's resolutions, Parkstone Golf Club, Quiet, Slow, Susan Cain
