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Emails From Key Contacts – Alert Me

Being alerted when each and every new email arrives is now accepted as one of the major drains on our productivity along wit the general email overload it causes. Working efficiently means turning off all those new email alerts.

Ah but ‘I need to see emails from X as they arrive’ is usually the most common rebuff.   Well you can be selective. Write a rule which does indeed alert you to such new arrivals.  Here is how for Outlook users.

1. Right click on an email from X and select Rules/Create Rule.
2. Check the box From.
3. Check the box Display in the New Item Alert window.
4. Optional – Check the box marked play a sound). Be warned this might annoy colleagues.
5. Click OK.
6. Optional Check the box marked Run this rule now…. (This will pick up any existing emails from X lurking in your inbox).
7. Click OK.

Now you can focus on the task in hand without being distracted by every new as it arrives, and just allow emails from X pop-up as they arrive.

For more tips like this to help you improve your personal productivity and work-life balance see ‘Taking Control of Your Inbox‘

Tags: email overload, improve personal productivity, Outlook Rules, Work life balance

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